Project Triage: Applying Scarce Resources to Maximum Effect
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Speaker : PAYSON HALL
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When : Thursday, September 12, 2024
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Time : 12 : 00 PM EST
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Payson Hall is a former U.S. Army Ranger and consulting project manager for Catalysis Group, Inc. in Sacramento. Formally trained as a software engineer, Payson’s early career included software development, hardware/software system integration, and Independent Verification and Validation. As his career progressed, his role shifted to include increasing project management responsibilities, with a focus on technology projects.
Today Payson coaches project managers, teaches project management skills, consults, and performs project reviews in a variety of fields, including transportation, communication, software development, education, financial services, and healthcare.
Payson has consulted on projects in both the public and private sectors throughout North America and Europe during his 40-year career. He has published over 250 project management articles, developed numerous project management and problem-solving classes, written a book on project sponsorship, and is a sought-after conference speaker who specializes in demystifying project management topics and communicating important ideas while entertaining audiences.
Nearly all organizations have some limits on the resources available for projects. The challenge for project managers, portfolio managers, and sponsoring executives is to allocate the available resources to best effect.
Allocating resources effectively requires clarity on the business priority of the individual projects in the portfolio and a realistic assessment of their health.
This session will explore elements of projects that might be considered for prioritization.
Next, we will share a job aid with participants to help them perform a quick, crude assessment of project health to quickly identify potential deficiencies and support a focused investigation to identify issues and potential remedies.
Participants in this session will:
- Receive a job aid to help them with project problem diagnostics
- Gain insight into the executive sponsor perspective of portfolio management
- Be introduced to prioritization considerations for selecting projects from a portfolio for review
Caution: Insufficient resources WILL result in errors and omissions – the suggestions offered in this session may be helpful, but they are NOT substitutes for adequate resources.
Areas Covered
- What is “Triage”?
- The Zeroth Law of Quality
- Project Management Basics Review
- Project Origins
- Triage Considerations
- Ethics
- Portfolio Triage
- Rapid Project Assessment - Assessing Project Health
- A Project Diagnostic Tool
- Symptoms
- Possible Causes
- Possible Remedies - Close Out/Questions & Answers
Who Should Attend
Project Managers, Project Portfolio Managers, Project Management Office Personnel, Project Executives and Sponsors.
Why Should You Attend
It seems like there are always more projects to do than we have the time and resources to effectively pursue.
From a portfolio perspective, this means that we must be clear on the priorities of current projects, and ready to slow/pause/cancel lower priority projects so that we can re-deploy resources to higher priority projects.
It also means we need to be able to quickly assess the health of projects to determine which are healthy and which are troubled to help determine where resources should go.
This session will explore portfolio prioritization and provide a basic assessment tool to assess project health.
Topic Background
Few organizations would suggest they have all the resources they could possibly need for all of the projects in their portfolios. Most are struggling to allocate their limited resources efficiently and effectively. The question is, which projects should get the benefit of those limited resources? Where will the resources make a difference vs. throwing good money after bad?
Emergency Room doctors use a practice called “Triage” to allocate limited resources to the patients most in need of aid and for whom aid will have the most benefit. Projects in a portfolio are frequently undertaken in an environment of limited time and limited resources where a lot is at stake.
This session will present a project review triage process to help teams quickly identify and focus on priority issues and avoid being distracted by insignificant victories and minor problems.
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$160.00
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